Privacy Policy

How we collect, use, and protect your personal information.

Privacy Policy

CCS Publishing is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

By using our website or services, you agree to the terms of this Privacy Policy. If you do not agree with our practices, please do not use our website or services.

1. Information We Collect

We may collect two types of information: personal information that you choose to provide to us, and non-personal information that is automatically collected when you use our services.

Personal Information

We may collect personal information that you provide directly to us when you:

  • Create an account on our website;
  • Submit a manuscript for publication;
  • Register to attend a conference or event;
  • Subscribe to our newsletters or other communications;
  • Contact us through our website or other channels;
  • Participate in surveys, forums, or other interactive features on our website.

The personal information we may collect includes, but is not limited to, your name, email address, postal address, phone number, institutional affiliation, academic credentials, and professional interests.

Non-Personal Information

We may automatically collect certain information when you visit or interact with our website, including:

  • IP address;
  • Browser type and version;
  • Operating system;
  • Device information;
  • Pages visited and actions taken on our website;
  • Time and duration of your visit;
  • Referral source and other traffic data.

We also use cookies and similar tracking technologies to collect this information. For more information, please see our Cookie Policy.

2. How We Use Your Information

We use the information we collect for various purposes, including:

  • To provide, maintain, and improve our services;
  • To process and manage your submissions, including manuscript review and publication;
  • To communicate with you about your submissions, account, or other services;
  • To personalize your experience on our website and provide content and recommendations tailored to your interests;
  • To send you newsletters, promotional materials, and other information about our services, events, and opportunities that may be of interest to you;
  • To respond to your inquiries, comments, or requests for support;
  • To analyze and understand how users interact with our website and services to improve user experience;
  • To ensure the security of our website and services, and to protect against fraud, unauthorized access, or other illegal activities;
  • To comply with legal obligations, resolve disputes, and enforce our terms and policies.

We may also use your information for other purposes with your explicit consent.

3. How We Share Your Information

We may share your information with third parties in the following circumstances:

Service Providers

We may engage third-party service providers to perform certain functions on our behalf, such as hosting our website, processing payments, analyzing data, or sending communications. These service providers have access to your information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Co-Publishers and Partners

We may share your information with co-publishers, academic partners, or conference organizers when you submit a manuscript or register for an event. These partners are bound by confidentiality agreements and are required to handle your information in accordance with applicable privacy laws.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid legal requests, such as subpoenas, court orders, or government regulations. We will also disclose information to protect our rights, property, or safety, or the rights, property, or safety of others.

Business Transfers

In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any such change in ownership or control of your information.

Except as described above, we will not share your personal information with third parties without your consent.

4. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

  • Using secure socket layer (SSL) technology to encrypt sensitive data transmitted through our website;
  • Storing your information on secure servers that are protected by firewalls and other security measures;
  • Implementing access controls to restrict access to your information to authorized personnel only;
  • Regularly reviewing and updating our security policies and procedures;
  • Training our employees on data security best practices and privacy policies;
  • Conducting regular security audits and assessments to identify and address potential vulnerabilities.

While we take these measures to protect your information, no method of transmission over the internet or electronic storage is 100% secure. Therefore, we cannot guarantee absolute security of your information.

5. Your Rights and Choices

You have the following rights regarding your personal information:

Access and Correction

You can access, update, or correct your personal information by logging into your account or contacting us directly. You may also request that we delete your personal information, subject to certain legal exceptions.

Opt-Out

You can unsubscribe from our marketing emails at any time by clicking the "unsubscribe" link at the bottom of the email. You may also contact us to opt out of other types of communications.

Cookies and Tracking

You can manage your cookie preferences through your browser settings or by using the controls on our website. For more information, please see our Cookie Policy.

Consent Withdrawal

You may withdraw your consent for specific uses of your information at any time by contacting us. Withdrawing your consent will not affect the lawfulness of processing based on your consent before its withdrawal.

6. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When determining the appropriate retention period, we consider factors such as the nature of the information, the purpose for which it was collected, legal requirements, and business needs.

7. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16 without verification of parental consent, we will take steps to remove that information from our systems.

8. International Transfers

Our servers are located in [Country], and your information may be transferred to, stored, and processed in that country or other countries where we or our service providers maintain facilities. These countries may have data protection laws that are different from those in your country. By using our services, you consent to the transfer of your information to these countries.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will post the revised policy on our website and update the "Last Updated" date below. We encourage you to review this Privacy Policy periodically. Your continued use of our services after the effective date of any changes constitutes your acceptance of those changes.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Email: privacy@ccspub.org

Mail: CCS Publishing, Privacy Office

Last Updated: June 19, 2025